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The Warsaw Voice » Business » February 23, 2012
Business & Economy
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Medical Archives Expand
February 23, 2012   
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The market for medical documentation management and archiving services is set to expand in Poland with some new regulations adopted in this area.

Under the new regulations, medical centers, hospitals in particular, are obligated to keep the medical documentation of their patients for up to 30 years. Until recently, most medical centers had to create special storage rooms for archives and have their own staff manage the documents. This cost time and money and also absorbed the attention of medical staff.

“It’s worth outsourcing this job to be handled by specialists,” says Jolanta Augustyniak, a senior executive at OSG, a company dealing with paper and electronic document management and data security and protection. “They have suitable premises and a documentation management system that enables a specific document, even from many years back, to be found quickly.”

2011 saw a breakthrough in this kind of service because a ban on outsourcing the electronic handling of medical documentation was lifted at the beginning of the year.

OSG Polska was one of the first companies to prepare a special proposal adapted to the needs of medical centers and meeting all the legal requirements. OSG Polska says it is already working with many hospitals, outpatient clinics and other medical centers across Poland. The company provides three types of archives: the i-Archive (“intelligent” archive)—storage of paper documents with online access to resources; the e-Archive (electronic archive)—digitization of paper documents, storage of scans with online access to electronic images; and the IT-Archive—a backup of online data, or creating and storing spare copies of workstations and servers as well as laptops.OSG Polska is part of the OSG Records Management Group, a global leader in paper and electronic document management and data security and protection. The sole owner of OSG RMG is London Stock Exchange-listed investment fund Aurora Russia Limited. Every month OSG Polska collects documents from 6,000 places around Poland, taking them away to be scanned or stored. The company’s data processing centers can optimally process 960,000 scans daily. The total area of OSG’s archives in Poland is more than 16,000 sq m.
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